Chapter II: General Functions of the Secretariat

Regulation 2: Secretary

The Secretary-General of the Centre shall appoint a Secretary for each mediation. The Secretary may be drawn from the Secretariat and shall be considered a member of its staff while serving as a Secretary. The Secretary shall:

(a) represent the Secretary-General and may perform all functions assigned to the Secretary-General by these Regulations or the ICSID Mediation Rules applicable to individual mediations and delegated to the Secretary; and

(b) assist the parties and the mediator with the mediation, including the expeditious and cost-effective conduct of the mediation.

Regulation 3: The Registers

The Secretary-General shall maintain a Register for each mediation containing all significant data concerning the institution, conduct and disposition of the mediation. The information in the Register shall not be published, unless the parties agree otherwise.

Regulation 4: Depositary Functions

(1) The Secretary-General shall deposit in the archives of the Centre and arrange for the permanent retention of:

(a) all Requests for mediation and communications pursuant to ICSID Mediation Rules 5 and 6;

(b) all documents and communications filed in a mediation relating to the appointment of the mediator;

(c) the mediation protocol issued pursuant to ICSID Mediation Rule 20; and

(d) any notice issued pursuant to ICSID Mediation Rules 7 and 22.

(2) Subject to the ICSID Mediation Rules and the agreement of the parties to the mediation, and upon payment of any charges required by the schedule of fees, the Secretary-General shall make certified copies of the documents referred to in paragraph (1)(c) and (d) available to the parties.

Regulation 5: Certificates of Official Travel

The Secretary-General may issue certificates of official travel to mediators, to persons assisting them, to members of the Secretariat, and to the parties, agents, counsel, advocates, advisors, witnesses or experts appearing in a mediation, indicating that they are traveling in connection with a mediation pursuant to the ICSID Mediation Rules.