(1) Any party wishing to institute conciliation proceedings pursuant to the ICSID Additional Facility Rules shall file a request for conciliation together with the required supporting documents (“Request”) with the Secretary-General and pay the lodging fee published in the schedule of fees.
(2) The Request may be filed by one or more requesting parties, or filed jointly by the parties to the dispute.
(1) The Request shall:
(a) be in English, French or Spanish;
(b) identify each party to the dispute and provide its contact information, including electronic mail address, street address and telephone number;
(c) be signed by each requesting party or its representative and be dated;
(d) attach proof of any representative’s authority to act; and
(e) if the requesting party is a juridical person, state that it has obtained all necessary internal authorizations to file the Request and attach the authorizations.
(2) The Request shall include:
(a) a description of the investment and of its ownership and control, a summary of the relevant facts and claims, the request for relief, including an estimate of the amount of any damages sought, and an indication that there is a legal dispute between the parties arising out of the investment;
(b) with respect to each party’s consent to submit the dispute to conciliation pursuant to the ICSID Additional Facility Rules:
(i) the instrument(s) in which each party’s consent is recorded;
(ii) the date of entry into force of the instrument(s) on which consent is based, together with supporting documents demonstrating that date;
(iii) the date of consent, which is the date on which the parties consented in writing to submit the dispute to the Centre, or, if the parties did not consent on the same date, the date on which the last party to consent gave its consent in writing to submit the dispute to the Centre; and
(iv) an indication that the requesting party has complied with any condition for submission of the dispute in the instrument of consent;
(c) if a party is a natural person:
(i) information concerning that person’s nationality on the date of consent, together with supporting documents demonstrating such nationality; and
(ii) a statement that the person is a national of a State other than the State party to the dispute or other than any constituent State of the REIO party to the dispute on the date of consent;
(d) if a party is a juridical person:
(i) information concerning and supporting documents demonstrating that party’s nationality on the date of consent; and
(ii) if that party had the nationality of the State party to the dispute or of any constituent State of the REIO party to the dispute on the date of consent, information concerning and supporting documents demonstrating the agreement of the parties to treat the juridical person as a national of another State pursuant to Article 1(5)(b) of the ICSID Additional Facility Rules;
(e) if a party is a constituent subdivision of a State or an agency of a State or of an REIO, supporting documents demonstrating the approval of consent of the State or the REIO, unless the State or the REIO has notified the Centre that no such approval is required.
It is recommended that the Request:
(a) contain any procedural proposals or agreements reached by the parties, including with respect to the number and method of appointment of conciliators and the procedural language(s); and
(b) include the names of the persons and entities that own or control a requesting party which is a juridical person.
(1) The Request shall be filed electronically. The Secretary-General may require the Request to be filed in an alternative format if necessary.
(2) An extract of a document may be filed as a supporting document if the extract is not misleading. The Secretary-General may require a fuller extract or a complete version of the document.
(3) The Secretary-General may require a certified copy of a supporting document.
(4) Any document in a language other than English, French or Spanish shall be accompanied by a translation into one of those languages. Translation of only the relevant part of a document is sufficient, provided that the Secretary-General may require a fuller or a complete translation of the document.
The Secretary-General shall:
(a) promptly acknowledge receipt of the Request to the requesting party;
(b) transmit the Request to the other party upon receipt of the lodging fee; and
(c) act as the official channel of written communications between the parties.
(1) Upon receipt of the Request and lodging fee, the Secretary-General shall register the Request if it appears on the basis of the information provided that the Request is not manifestly outside the scope of Article 2(1) of the ICSID Additional Facility Rules.
(2) The Secretary-General shall promptly notify the parties of the registration of the Request, or the refusal to register the Request and the grounds for refusal.
The notice of registration of the Request shall:
(a) record that the Request is registered and indicate the date of registration;
(b) confirm that all correspondence to the parties in connection with the proceeding will be sent to the contact address appearing on the notice, unless different contact information is indicated to the Centre;
(c) invite the parties to inform the Secretary-General of their agreement regarding the number and method of appointment of conciliators, unless such information has already been provided, and to constitute a Commission without delay;
(d) remind the parties that registration of the Request is without prejudice to the powers and functions of the Commission in regard to jurisdiction and competence of the Commission, and the issues in dispute; and
(e) remind the parties to make the disclosure required by Rule 21.
At any time before registration, a requesting party may notify the Secretary-General in writing of the withdrawal of the Request or, if there is more than one requesting party, that it is withdrawing from the Request. The Secretary-General shall promptly notify the parties of the withdrawal, unless the Request has not yet been transmitted pursuant to Rule 6(b).