The Secretary-General of the Centre shall appoint a Secretary for each Commission and Tribunal. The Secretary may be drawn from the Secretariat and shall be considered a member of its staff while serving as a Secretary. The Secretary shall:
(a) represent the Secretary-General and may perform all functions assigned to the Secretary-General by these Regulations or the ICSID Additional Facility Arbitration and Conciliation Rules applicable to individual proceedings and delegated to the Secretary; and
(b) assist the parties and the Commission or Tribunal with the proceeding, including the expeditious and cost-effective conduct of the proceeding.
The Secretary-General shall maintain and publish a Register for each case containing all significant data concerning the institution, conduct and disposition of the proceeding, including the economic sector involved, the names of the parties and their representatives, and the method of constitution and membership of each Commission or Tribunal.
(1) The Secretary-General shall deposit in the archives of the Centre and arrange for the permanent retention of:
(a) all requests for arbitration, conciliation, supplementary decision, rectification or interpretation;
(b) all written submissions, written statements, observations, supporting documents and communications filed in a proceeding;
(c) the minutes, recordings and transcripts of hearings, meetings or sessions in a proceeding;
(d) any order, decision, recommendation, Report or Award by a Commission or Tribunal; and
(e) any notice, order or decision by the Secretary-General.
(2) Subject to the applicable rules and the agreement of the parties to the proceedings, and upon payment of any charges required by the schedule of fees, the Secretary-General shall make certified copies of the documents referred to in paragraph (1)(c)-(e) available to the parties. Certified copies of the documents referred to in paragraph (1)(d) shall reflect any supplementary decision, rectification or interpretation.
The Secretary-General may issue certificates of official travel to members of Commissions or Tribunals, to persons assisting them, to members of the Secretariat, and to the parties, agents, counsel, advocates, advisors, witnesses or experts appearing in proceedings, indicating that they are traveling in connection with a proceeding pursuant to the ICSID Additional Facility Rules.